AIIM New England Chapter March 2006 Event

March 2006

AIIM is the international authority on Enterprise Content Management (ECM).

Compliance – Panel of Experts

March 21, 2006

Program Information

Companies must be compliant. This necessity permeates organizations. Because existing regulations are revised and new ones created continuously, compliance is a moving target—a company is never finished with a compliance initiative. To most effectively cope with the ever-evolving need to comply with multiple regulations simultaneously, companies should develop a culture of compliance. This culture is focused on the implementation of policies, procedures, practices, and audits as part of everyday business operations. Come and listen to companies share their challenges and opportunities to overcome several compliance issues. There will be plenty of time to query the panel as we have a moderated one-hour question and answer session.

SPONSORS

DataBank IMX (formerly ImageMax, Inc.) is a national provider of digital services and imaging systems with eleven production and service facilities across the United States and business and technology partners worldwide. DataBank IMX is one of the largest resellers of OnBase software in the country. In 2005 they received Platinum recognition for sales success and Diamond recognition for technical service and support to our customers. DataBank IMX and OnBase can provide the software, support and document conversion services to meet your compliance and regulatory requirements nationwide, or through our local office in Canton, MA.

InfoCurrent, a Records and Information Management Staffing Firm, is a very specialized niche that was grown out of Washington, DC. InfoCurrent now has offices in Washington, DC, New York City, Boston, Chicago and Houston.

InfoCurrent has over 25 years of experience in the records, information and library staffing fields. In addition to our strong understanding of the special requirements of providing library and records management services, InfoCurrent is uniquely qualified to provide value-added service to any client. Because we offer temporary, short-term staffing as well as long-term contracting services, InfoCurrent has at any given time an applicant pool of approximately 500 qualified library and records management clerks, technicians, paraprofessionals, and managers. The ultimate benefit to our clients is that InfoCurrent can provide supplemental staff for short-term projects outside of the usual workflow, as well as providing temporary staff for vacation coverage’s and other absences to prevent a disruption in work.

SPEAKERS

Brian Gilmore
Dow Jones National Manager Circulation Service Operations
Dow Jones
Brian Gilmore is the National Manager for Circulation Service Operations, responsible for the Remittance, Data Capture, Mailing Operations and Marketing Support departments at Dow Jones. He is TAWPI ICP Certified and was the former director of TAWPI New England Chapter. Brian has over 24 years of experience with Dow Jones in Fulfillment, Finance and Customer Relations. His expertise is in processing orders and payments for Dow Jones publications including Wall Street Journal, Barron’s and Ottaway newspapers as well as supporting Marketing and Finance. Additional expertise is in credit card processing and infrastructure including rules, security and customer retention.

Presentation Title: Sarbanes-Oxley At The Gates: How Dow Jones Protects Incoming Subscription Data

With more than 15,000 subscription orders and marketing cards arriving daily at Dow Jones, keeping pace with data entry burden was a challenge. Dow Jones’ Operations Department in Chicopee chose Datacap Taskmaster to automate its data entry and has reduced the turnaround time for subscriptions in half from 48 hours to less than a day.

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Andres Rodriquez
Founder and CTO of Archivas, Inc.
Former CTO, New York Times
Andres Rodriguez oversees all technology initiatives at Archivas, a company that develops and markets software solutions that enable long term data retention and regulatory compliance. Before founding Archivas, Andres was CTO at the New York Times. At the New York Times, he was responsible for technical strategy and worked extensively with their archives on digital content preservation. Andres is a noted expert, author and frequent speaker on the topic of electronic record retention, fixed content archiving and data preservation for compliance purposes.

Presentation Title: Challenges and Opportunities in Electronic Archives & Records Management

The preservation of digital information requires thorough process and technology consideration. Through “live” experiences at the New York Times, we will share successful best practices and solutions to ensure that the critical needs of your Records Management, IT Operations, and Compliance Teams are met.

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Tim Ansberry
Manager of Compliance Solutions
Hyland Software
Mr. Ansberry is the industry manager of compliance solutions for Hyland Software. He is a Certified Public Accountant and Certified Document Imaging Architect. Tim has 10 years of experience in public accounting with KPMG and PWC. Tim was managing the SOX consulting practice for the Cleveland office of KPMG prior to joining Hyland Software in 2004.

Presentation Title: Enterprise Content Management in the World of Governance, Risk and Compliance

As companies face the growing list of governance, risk, and compliance (GRC) regulations, many are turning to technology to facilitate these efforts. ECM software can provide the framework for a long-term GRC solution by highlighting Records Management, Document Imaging and Retention, E-Mail Archiving, SOX Solutions and Business Process Automation.

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Matthew E. Sullivan, Panel Moderator
Risk Management and Regulatory Compliance Practice
Kanbay International, Inc.

Matthew Sullivan has over 17 years of experience working with financial institutions in the capacities of attorney, management consultant, and software product manager. He holds degrees in computer science, management, and law. He is a member of the Massachusetts Bar Association and is currently Vice President and Practice Leader of Kanbay's Risk Management & Regulatory Compliance practice.

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